In these Terms & Conditions of Trading (Hire) Event Hire Guernsey Ltd and Event Access and Plant, their Subcontractors and agents are referred to as ‘The Company’. Any individual, Company, or other person, with whom The Company contracts is called ‘The Hirer’.
CONDITIONS: The Company will submit a written quotation, usually via email which The Hirer will accept by written confirmation or verbal acceptance together with the payment to the Company of the agreed deposit; the absence of written acceptance or payment of a deposit however shall not invalidate the Contract. The Hirer, by authorizing or allowing work to proceed or goods to be delivered, is deemed to have confirmed the Contract and to have accepted these terms and conditions.
PERIOD OF HIRE: The period of hire is understood to mean the period from erection / delivery to removal by The Company.
FOR MARQUEES & TENTS: The Company’s Quotation and Published Hire Charges assume that the erection site is flat, level, firm base, with easy access for motor transport. That no drains, cables, or other services are buried beneath the surface or otherwise concealed. The contract may be cancelled if the Hirer or third party has altered the site after The Company’s initial site visit to the extent that for whatever reason the site is deemed by the Company to no longer be suitable for the erection of a marquee, stretch tent or other equipment. The hire charges do not include any repair or making good of the site. The Hirer shall provide the Company with a plan of the site with the position of the marquee, tent, and other equipment, or alternatively ensure that a representative is available on site on the day of erection to show The Company where the hired items should go. In the absence of a plan or directions of the Hirers representative, the Company shall erect the marquee, stretch tent or other equipment where it sees fit and shall be deemed to have completed the contract. The Hirer warrants to and covenants with The Company that he/she is the owner of and/or entitled in law to possession of the premises or site where the hired equipment is delivered and erected.
HIRE CHARGES: The charges published in any of The Company’s printed matter and on the website (www.eventhiregsy.com) are for the guidance of the Hirer in estimating cost only and do not constitute an offer. Hire charges may be varied without notice. The Company reserves the right to vary the Hirer’s quoted hire charges in the event of any increase taking place before or during the period of hire in the cost of materials, labour or transport. All goods hired are charged whether used or not.
PAYMENT: Payments and booking deposits must be made in accordance with the terms stated in The Company’s quotation. The balance of payment is to be made by the Hirer to the Company’s representative on the day of delivery of hire goods and/or erection of marquees, tents, or larger items. Should the settlement not be made within 30 days of the termination of the hire period, the Company reserves the right to charge interest on the outstanding hire charges (from the date of hire) at an interest rate of 5% per month until the full hire charge has been settled. The Company reserves the right to pursue unpaid invoices through the petty debts court.
CANCELLATION OF HIRE: Cancellations within 6 to 12 months of the hire date will incur a 25% charge of the full quotation amount (if you have paid a 50% deposit, we will refund half of this). Cancellations within 3 to 6 months will incur a 50% charge of the full quotation amount and less than 3 months of the event date will incur the full quoted hire charge, less any insurance and labour . Deposits paid to The Company by the Hirer are non-refundable and non-transferable except in exceptional circumstances and solely at The Company’s discretion.
LOSS OR DAMAGE: The Hirer shall be responsible for the maintenance and safe custody of The Company’s equipment from erection to dismantling. The Hirer will make good to The Company all loss or of damage to the Company’s property or equipment hired or used on the site (other than fair wear and tear).
LIABILITY TO THIRD PARTIES: The Company will not be responsible for, and the Hirer will indemnify the Company against all claims for the injury to persons or loss or damage to property howsoever caused unless it is proved that such injury or damage is caused by faulty material or workmanship or negligence on the part of the Company.
ERECTION AND DISMANTLING: The Company will provide labour for erection and dismantling and the Hirer or third party will not be allowed to alter, erect, or dismantle the Companies property.
ATTENDANCE: The hire charges do not include attendance by the Company’s representative except during the erecting and dismantling of marquees and tents unless otherwise stated in writing by the Company. The Company reserves the right to make spot checks on hired equipment whilst on site during the hire period at any time including during a private function. The Hirer undertakes to agree to allow the Company’s representative free access to private property for this purpose without prior notice or permission.
PERMITS: The Hirer is responsible for giving notice to or obtaining permits or permissions from any authorities who may be concerned. This includes PA licenses, road closures, hire of land / room etc. Any costs incurred in delays or modifications in the work arising from the absence or misrepresentation of all such necessary permissions and permits shall be payable to the Company by the Hirer.
FORCE MAJEURE: While every effort will be made by the Company to carry out any order accepted, the completion of the hire is subject to variation or cancellation by the Company consequent upon Act of God, War, Strikes, Riots, Pandemic restrictions, Illegal behaviour or disturbances on site, Fire, Flood, Storm, Gale, or Tempest, restrictions on the use of power, Requisitioning, Shortage of material or transport or labour or any other cause beyond the control of the Company.